• Serving You
  • Action Plan
  • Code of Conduct
  • Publication Scheme
  • Standing Orders
  • Quality Status
  • Legal Notices

What are we?

Parish and town councils are the first tier of local government. We deliver a vast range of services at a community level. There are around 10,000 community, parish and town councils in England and Wales, made up of nearly 100,000 councillors. These first-tier councils can respond to the needs of the community – delivering the services or representation it most needs.

There is a three-tiered structure of local government:

Town/Parish/Community Council

District/Borough Council

County Council

How parish councils work

The Parish Council is the local authority for the village of Hempnall and provides a range of social and recreational facilities. It also promotes the interests of the village in its representations to other bodies. It works in partnership with the larger District Council, County Council and other organisations and agencies to provide and supplement services within the village area.

Parish councils are statutory bodies. Members are elected for a term of four years and councils are funded principally by an annual precept. Income and expenditure for the next financial year are calculated in the form of estimates. The net amount (the precept) is added to council tax, collected by the county, borough or district council (principal authorities) and paid to parishes in two six-monthly instalments.

All our business is conducted in accordance with the Code of Conduct based upon Statutory Instrument 3576 of 2001 and in accordance with the Parish Council's Standing Orders. You are entitled to information under the Freedom of Information Act 2000 in accordance with our publication scheme.

 For information on becoming a councillor click here and consider joining this Quality Status council.

Who are we?

The Parish Council comprises 9 councillors who are elected every four years. Each year the Parish Council elects from amongst its number the Chairman and the Deputy Chairman. Members are not paid by the Parish Council and do not receive any attendance allowance for their duties. The Parish Council employs one part time Clerk.


When and where do we meet?

The Parish Council meets at least six times a year and has a sub committee called the Playingfield Users Association which deals with the running of Hempnall Playingfield. Agendas for the Council and Committees are available to the public three clear days before the meeting date and can be inspected on the Parish Council Notice Board and on this website. Meetings are open to the public and are generally held in The Mill Centre, Mill Rd, Hempnall.


What do we do?

The Parish Council is responsible for a number of services and duties within the village, these include:

  • To listen to and act on local issues protecting and promoting local interests
  • Setting the precept (the amount of Council Tax that is spent specifically under the control of the Parish Council)
  • Consideration of local planning applications
  • Grass cutting - playing field, churchyard, Mill Centre
  • Street lighting - Rowland Drive, Mill Fields
  • Maintenance of churchyard walls
  • Maintenance of bus shelters
  • Provision and maintenance of safe play areas
  • Conservation
  • Provision of Tree Wardens
  • Maintenance of War Memorial
  • Liaison with other authorities re footpaths, roads, hedges, dogs, traffic, noise.
  • Representation on local charities, sporting and social committees.
  • Stewardship of public land
  • Making and upholding bye-laws
  • Police community consultation
  • Maintenance of financial records (Audited annually)
  • Informing other authorities of local needs
  • Input to local signeage
  • Street furniture
  • Inspection of Recycling Centre
  • Provision of grants/funding for village improvements
  • Litter clearance

Can I take part?

Click here for leaflet on public participation



Click here for a copy of the latest parish council action plan.

Hempnall Parish Council adopted the Code of Conduct detailed below at a meeting held on 10th June 2012. If you have any queries regarding the conduct of Parish Councillors, in the first instance, please contact either the Councillor concerned, the Chairman or the Clerk of the Hempnall Parish Council. If the matter is not resolved to your satisfaction you also have the right to contact the Standards Officer at South Norfollk District Council, Swan Lane, Long Stratton NR15 2XE


Click here to view the The Register of Member's Interets


Hempnall Parish Council's Publication Scheme 

 HEMPNALL PARISH COUNCIL has selected the following options within the model publication scheme for local councils.   

Mandatory Core Classes of Information

 1)                 Council Internal Practice and Procedure


    Minutes of Council, Committee and Sub-Committee meetings - limited to the last 2 years

       Procedural Standing Orders

       Councils Annual Report to Parish Meeting. 

2)                 Code of Conduct. 

       Members Declaration of Acceptance of Office

       Members Register of Interests


 3)                 Periodic Electoral Review

 This is information concerning changes to the electoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council. Information relating to the last Periodic Electoral Review of the council area Information relating to the latest boundary review of the council area.

 A matter for South Norfolk District Council  

4)                 Employment Practice and Procedure

 Terms and Conditions of Employment

Job Descriptions

5)                 Planning Documents

Responses to Planning Applications

6)            Audit and Accounts  


            Annual return form - limited to the last financial year

Annual Statutory report by auditor (internal and external) - limited to the last financial year

Receipt/Payment books, receipt books of all kinds, Bank Statements from all accounts - limited to the last financial year.

Precept request - limited to the last financial year

VAT records - limited to the last financial year

Financial Standing Orders and Regulations

Assets register

Risk Assessments

  Signature G Moulton - Chairman

    I Nelson - Clerk

Date  26 November 2002


 Declaration Form

 Name of Public Authority – Hempnall Parish Council

Address: Karinya, Bungay Road, Hempnall, Norwich, NR15 2NG

has adopted the model scheme titled  Hempnall Parish Council's Publication Scheme produced in accordance with section 20 of the Freedom of Information Act 2000 and will publish information in accordance with that scheme.


Signature    Ian Nelson

Position       Parish Clerk

Date 26.11.2002

 The contact details for the person/official who will be responsible for maintaining the publication scheme and who should be contacted if any issues arise concerning the organisation's compliance with the Freedom of Information Act are:

 Name     Mr Ian Nelson

Position     Parish Clerk

Address     Karinya, Bungay Road, Hempnall, Norwich, NR15 2NG

Contact telephone number :-  01508 498467

E-Mail address  :-  


Our meetings are conducted in accordance with our adopted Standing Orders and Chairmanship Guidence. Click here for a copy.

A commitment to excellence for your community

"Local Councils are vital to re-invigorating local democracy. The Quality Parish and Town Council Scheme has played an important role in improving the quality of management and administration of parish and town councils. The Government welcomes the revision of the Scheme and encourages local councils to consider seeking accrediation."

Hazel Blears, Secretary of State, Communities and Local Government. 

Hempnall Parish Council was awarded Quality Status in 2007 and requalified in 2011.

The Quality Parish and Town Council Scheme was launched in 2003 following the Government's Rural White Paper, 2000. The aim of the Scheme is to provide benchmark minimum standards for parish and town councils. The Scheme is supported by six National Stakeholders, the Commission for Rural Communities, the Department for Communities and Local Government, the Department for the Environment, Food and Rural Affairs, the Local Government Association, the National Association of Local Councils and the Society of Local Council Clerks.

The Department for the Environment, Food and Rural Affairs commissioned the University of Wales to review the Scheme in 2006 and their research helped the National Stakeholders to the Scheme to agree amendments that would help councils achieve ever higher levels of professionalism and help to cement their position as community leaders.

As of 27 June 2008 the Scheme is changing to better reflect the increased professionalism of councils. There are now three tests which are highlighted below but there are also a number of amendments to some of the existing tests, again mentioned below.

In order to achieve Quality Status, parish and town councils must demonstrate that they have reached the standard required by passing several tests. These are:

  • Electoral Mandate
  • Qualifications of the clerk
  • Council meetings
  • Communication and Community Engagement
  • Annual Report
  • Accounts
  • Code of Conduct
  • Promoting local democracy and citizenship
  • Terms and conditions
  • Training

Changes to the Scheme, in addition to the three new tests, as of 27 June are as follows:

  • Electoral mandate test - Councils will be required to show that at least two-thirds of councillors were elected. 'Elected' can mean either at a contested or uncontested election. However, they must have stood.
  • Council meetings test - Councils will be required to publish draft minutes of meetings within two months of it taking place and make them available for inspection by any elector in the parish. This is in place of publishing agreed minutes.

  • Communications and Community Engagement test (Mandatory):
    • Councils will be required to have a website which provides a list of council members and officers, details of how they can be contacted and which also provides access to the annual report.
    • Councils will also be required to have an email address that is publicly available.
    • Councils now have the option of either producing their own newsletter or contributing to a community newsletter. The information that is required to be included in the newsletter has not changed nor has the requirement that the newsletter is made readily available at public sites.

  • Communications and Community Engagement test (Discretionary) - Two new options have been added;
    • A Community Engagement strategy has been formulated; and
    • Councils provide a regular weblog on their website about council activity or encourage the community to talk to them through an online forum or through surveys on the website.

  • Code of Conduct test - Councils will be required to have formally adopted Section 12 (2) of the Code of Conduct which concerns the prejudicial interests of councillors and public participation.

  • Promoting Local Democracy and Citizenship test - Councils will be required to demonstrate that they work proactively to support local democracy and citizenship. A specific guidance note is available showing the kinds of activities you may wish to consider. However, the note is intended to be illustrative only and we would encourage councils to be innovative.

  • Terms and Conditions - Councils with a paid clerk will be required to provide evidence that they have adopted (as a minimum) the NALC/SLCC Terms and Conditions agreement and provide evidence in the form of a statement that they have issued all paid members of staff with a contract of employment.

  • Training - Councils will be required to provide a training 'Statement of Intent' which shows that the council has identified key areas of training need for both staff and members.


Hempanll Parish Council has tried to ensure that the information on this Website is accurate. However, Hempnall Parish Council nor it’s employees, will not accept liability for any loss, damage or inconvenience arising as a consequence of any use of or the inability to use any information on this Website. Hempnall Parish Council may use links throughout the site to further sources of information and advice. The inclusion of any link should not be taken as endorsement of any kind by Hempnall Parish Council of the linked Website or any association with its operators. Further, Hempnall Parish Council has no control over the availability of the linked pages.



Material on this Website, including text and images, is protected by copyright©. It may not be copied, reproduced, republished, downloaded, posted, broadcast or transmitted in any way except for your own personal, non-commercial use. Prior written consent of the copyright holder must be obtained for any other use of material. Copyright in all materials and/or works comprising or contained within this Website remains with Hempnall Parish Council and other copyright© owner(s) as specified. No part of this site may be distributed or copied for any commercial purpose.


Privacy Statement

Hempnall Parish Council is committed to safeguarding your privacy, while providing a high quality of service. Hempnall Parish Council will treat your personal information as confidential and your details will not be given or sold to anyone. We will use the information collected online to help us understand more about how our site is used by visitors, and to develop and enhance our services to you.


When you provide Hempnall Parish Council with personal information - for example, when requesting forms to be sent out to you - we take steps to ensure that your information is treated securely. Note: This privacy policy only covers the Website at; other links within this site to other Websites are not covered by this policy. Once you have accessed another website via one of our links you will be subject to the security and privacy policy of that site.


Data Protection Act

Hempnall Parish Council is registered under the Data Protection Act - registration number PZ8694654. In accordance with our responsibilities under the Data Protection Act, you should be aware that the personal information you choose to provide will not be passed to any person or organisation outside Hempnall Parish Council (unless we have your consent, or where we have a legal obligation or have the statutory powers to do so) but will be held by relevant staff in the service area relevant to your comments.


It will be understood by Hempnall Parish Council that, in providing personal information, you agree to its use by Hempnall Parish Council under these conditions and to the extent described in this and succeeding clauses of this Disclaimer.


Information use

It is only when you complete a form that requests personal information or when you email Hempnall Parish Council that you can be identified. When completing forms you may be asked for a variety of personal information such as name, address, postcode etc. Where you voluntarily choose to give us your personal details that data - within the provisions of the Data Protection Act 1998 - will be used exclusively for providing you with the information or service you have requested. If there is a need to share your personal information with any other system or third party then consent for us to do this will be requested at the point of data collection.


Freedom of Information Act

Hempnall Parish Council complies with the Freedom of Public Information Act . Click the links below for more details.

For a copy of the Hempnall Parish Council's Information Guide click here

 For a copy of Hempnall Parish Council's Model Publication Scheme click here

For a copy of Hempnall Parish Council's Complaints Procedures click here