Minutes of the Parish Council meeting held on Wednesday 19^th November 2008 at 7.30pm in The Nelson Suite of the Village Hall.
	ACTION
Present Vice Chairman David Hook, Liz Allen, Debbie Ashford, Hamish Rose and Clerk - Ian Nelson.
Members of the public present Mr B Lincoln, Mrs I Lincoln, Mrs Hilary Battye, Miss Marjorie Emery, Mrs Mary Kaye and Mr Crispin Jones.
Apologies Apologies were received from County Councillor Stella Rice, Geoffrey Moulton, Kevin Cunningham.
Minutes of the previous meeting The minutes of the meeting on 16^th October 2008 were approved and signed.
Safer Neighbourhood Team (SNAP) They were unable to attend.
Public Participation The Hempnall Trust Mr Lincoln referred to the points made in his letter re the Hempnall Trust. Concerns were also expressed by Miss Emery verbally and by letter, Mrs Cann had also written expressing concern over the recent changes announced by the Hempnall Trust re the manner in which the charities funds would be utilised. The clerk read the letter from the chair of the Hempnall Trust that addressed some of the points. The clerk explained that the parish council does not have the power to affect the trustees decisions. The correct procedure should be to approach the trustees with concerns and if people felt that their concerns were not properly addressed by the trustees they could ask the Charity Commission to look in to the matter. It was agreed that the parish council would pass on the public’s concerns to the trustees. Mr Jones stated that the Charities Act 2006 has removed the presumption of benefit, which must now be proved and in addition the rules re block grants have changed. Mrs Allen encouraged the public to talk to the trustees.	IN
McColl’s planning application Mrs Battye commented on the McColl’s planning application re the Conversion and extension to barn to form residential accommodation. She was concerned re the traffic congestion pertaining to the shop and the school. She stated that the blind access was a danger to pedestrians. Mrs Battye would like the barn to be repaired but did not think residential use was appropriate. These comments were echoed by Mr & Mrs Lincoln.
Pharmacies and dispensing by doctors Miss Emery asked and was given clarification as to the issues concerning the consultation of pharmacies and dispensing by doctors
Noise at McColls Comments were made that noise was becoming a problem. Mr Hook asked for complaints to be made in writing.
Planning Applications New application since the last meeting: Mrs Ashford declared an interest in the next application as he employer was dealing with the sale of the premises. Martin McColl Ltd, Hempnall Stores, The Street, Hempnall - Conversion and extension to barn to form residential accommodation – Recommended refusal on the same grounds as the last application. Members of the public left the meeting. Mr B Rumsby, Smithy Cottage, The Street, Hempnall - Strip/re-clad roof sloops, repair damage to roof frame, re-build brick facing to structural timber framework and replace joinery timbers to fascia/soffit and barge boards – Recommended approval. Mrs J Tyrrell, The Annexe, 51 Arburgh Rd, The Greens, Hempnall - Retrospective application for a change of use of empty container into a farm shop – Recommended approval. NCC proposes to make and “At Any Time” waiting restriction zone opposite the existing school entrance. Recommended approval. Applications approved since the last meeting: Mr M McKee, Martoni, Mill Rd, Hempnall - Retrospective application for retention of cedar shed in front garden.	ACTION IN IN IN IN
Planning Policies This item was carried fwd.	DH
Matters arising from previous parish council meetings
Dog Fouling – Mrs Florance The clerk had written to Mrs Florance.
Mr Youngman and insurance The clerk had written to Mr Youngman.
Autumn Newsletter The clerk had drafted and issued.
Boundary Commission Consultation The clerk had responded to the consultation document.
Housing Core Strategy Consultation The clerk had responded to the consultation document.
Renewable Green Paper Consultation The clerk had responded to the consolation.
Hugmore Registration We await SNC. The clerk to continue to chase.	IN
Hugmore Pond Sale SNC wrote to Mrs Jones at the end of July to see if she will consider purchasing the pond and reported that they had not had a response, they will follow up. The clerk to monitor.	IN
Climbing frame painting Mr. Medlar had completed the first coat but it will require a second in the spring. Mrs Allen to supply the clerk with the bill for the paint.	ACTION RD LA
Nobb’s Lane We await NCC, they have advised that they have received the report from the Planning & Transportation Dept following their site visit but they have not received any responses from Shotesham or Woodton Parish Councils so NCC will chase them. The clerk to monitor.	IN
River Clearance The clerk had contacted the Rivers Authority to ensure this was done and the river is now clear.
“No dog fouling /golf” sign The new signs are still to be erected.	DA
Playing Field tree pruning Upon inspection the branches of the trees near Mrs Allen’s land were not affecting play and it was agreed not to take any further action. An oak tree is partially blocking one of the floodlights, however, Mr Workman was looking into positioning another light to cover the affected area. Mr Workman to raise this with the football club. It was agreed that the oak tree was a too good to cut back.	PW
Ex Recycling Centre The Clerk reported that SNC were able to make a contribution for hosting the Mini Recycling Centres in Hempnall and at Hempnall Green.  Based on current guidelines they pay £200 per site.  This will be an annual payment but may vary. £400 had been received for 2008/9.
Smithy Cottage Corner The clerk had written to Highways in support of Mr Rumsby’s and informed Mr Rumsby thereof. New road markings and signage were now in place and Highways were intending to monitor the situation to see if these were effective. Highways had indicated that changes to the pavement were not out of the question however it would need to be added to the schedule of works and a realistic timescale would be 2 years. It was unanimously agreed that the outcome of NCC’s monitoring would be awaited.
Football club container The clerk had written to SNC to establish the planning permission requirements and reported as follows: The siting of a metal container as described would not in itself require planning permission as it is not a structure.  SNC does, however, have the power to take action against the siting of such containers if it were to consider them a visual nuisance under section 215 of the Town and Country Planning Act 1990. They suggest that it may therefore be appropriate if we can provide details of exactly where we wish to site the container and the details of the container itself so that its visual impact can be minimised so as to avoid s215 being an issue.
Public Notice Board Restoration Mr Cracknell had voluntarily repaired the board and tidied up the whole of the parish sign area. The clerk to write to Mr Cracknell to thank him.	IN
Back Lane Willow Trees & Fencing Councillors had looked at the situation on site and reported that every other one would be coppiced and this procedure would be alternated once the coppiced trees had grown again. Mr Hook to liaise with Mark Havers for a quote. The clerk to contact NCC re the damaged fencing and mention “Deep Water Signs”	ACTION DH IN
Car park litter bin The Clerk had liaised with SNC and following their site visit they had agreed to empty litter bins on parish council’s behalf FOC every Friday.
Public Telephone Removal The clerk had registered with BT the parish council’s interest in the box. BT had informed the clerk that if it is decided that the box is not going to be removed, they will request a repaint and repair to the kiosk. The clerk to monitor. The clerk also confirmed that SNC had stated that no planning permissions were required on the change of ownership/use.	IN
Correspondence Information Packs The items placed in the information pack envelope circulated to all Councillors on 19^th November 2008 were: CPRE Voice Autumn 2008 Consultation with parish and town clerks -agenda Countryside Voice magazine Clerks & Councils Direct issue 60 The Miracle Times CPRE Stop the Drop litter and fly-tipping starter pack No further matters were raised form the above.
Items given directly to Councillors or representatives since the last main meeting were: Invitation to Open Day Highway Operations Ketteringham and Watton Depots Inspire East Newsletter - September 2008 Birthday Honours 2009 September Signpost Chief Executive Arrangements at South Norfolk Council Emergency Management Seminar Parish Crime Statistics for September 2008 Norfolk County Council public information: A140 junction improvement at Tasburgh Member/Parish Councillor Planning Training SNC’s response to the Boundary Committee Norfolk Community Foundation - Grassroots Grants Notice of Association Area Meeting re Community Cohesion Community Development Network items Inspire East Newsletter - October 2008 Parish Crime Stats. October 2008 Green Paper “From the Neighbourhood to the National: Policing our Communities Together” Various papers from Stella Rice No further matters were raised form the above.
Items placed directly onto the parish notice boards were: Notice/Agenda for 19^th November meeting. Poster SNC Halloween event Poster SNC Fungi Walk & Workshop Notice/Agenda for 29^th September 2008 parish council committee meeting. SNC Family Fun Days posters No further matters were raised form the above.	ACTION
Website To date there have been 7019 hits on the site. Added Parish Council draft minutes of 16^th September 2008. Made Parish Council minutes of 16^th July 2008.final. Added Notice/Agenda for 19^th November 2008 parish council meeting. Autumn newsletter Added Notice/Agenda for 29^th September 2008 parish council committee meeting. No further matters were raised from the above.
Disclosed at Meeting Correspondence read out by the clerk at the meeting not covered elsewhere was as follows:
Gypsy & Traveller Development Plan Document SNC had circulated the version post the initial consultation stage. As it incorporated the parish council’s original comments no further comments were made.
Consultation on the making and enforcement of byelaws Communities and Local Government had circulated the version post the initial consultation stage. As it incorporated the parish council’s original comments no further comments were made.
Community Speed Watch Scheme Annette Hudson had emailed to state that she and Mr Lloyd were investigating taking forward this project.
Consultation on Pharmacies and Dispensing The government are thinking of changing concerning where patients can collect their medicines. Currently patients who live more than one mile from a chemist can get their medicines from the doctor, however some of the new options would stop this practice. It was unanimously agreed that option one be recommended, and a copy of the response sent to the MP.	IN
Nomination of Trustee for The Hempnall Trust The chairman of the above had written to state that the council’s representative, Judith Buck, had retired from her position. The clerk to write to Mrs Buck to thank her for her service. It was agreed to put a note in the newsletter to ask for volunteers making it clear that the parish council only appoint a trustee and do not run the trust. Mrs Allen would like to approach two people first. Miss Emery would also ask an individual.	IN IN LA
Keep Norfolk Local A new website www.keepnorfolklocal.com and campaign had been started by SNC and other district councils to help fight against Unitary status. SNC had also mounted a legal challenge the results of which will not be known for some weeks.
Footpath 12 Mr Rose to identify the owner of the field so a response can be made to NCC Country Access Officer.	ACTION HR
Financial Statements Movements since last meeting The clerk presented the financial statement attached to these minutes showing the movements from 17^th September to 19^th November 2008. The statement was in line with the annual budget Mrs Ashford proposed, Mr Rose seconded and it was unanimously agreed that the statement be approved.
Norfolk Accident & Rescue Mrs Allen proposed, Mrs Ashford seconded and it was unanimously agreed that a donation of £25.00 should be made to the above. The clerk to arrange.	IN
Playing field Users Association Report Carried forward.
Play Area Report Carried forward. SNC play area inspection The clerk had liaised with Mr Ellis and supplied a copy of the report to him. The clerk presented the meeting with costings provided by Mr Ellis.	RD
Freedom Of Information Model Publication Scheme Mr Rose proposed, Mrs Allen seconded and it was unanimously agreed that In line with section 20 of the Freedom of Information Act 2000 the new model publication scheme developed and approved by the Information Commissioner be adopted. The clerk to inform the relevant body.	IN
Date for next years main meetings It was agreed that they should be: 14th January 2009 18^th March 2009 20^th May 2009 15^th July 2009 16^th September 2009 18^th November 2009 The clerk to book the Nelson Suit of the village hall.	ALL IN
Items for next main meeting agenda Conservation area Precept	IN
Wind Farm Mrs Allen declared a pecuniary interest in the Wind farm item and left the meeting. Mrs Ashford declared an interest but remained in the meeting.
Mr Hook reported that the working group would be making a recommendation in the near future.	ACTION
There being no other business the meeting was closed at 10.10pm.
Signed ____________________________________________Date 14^th January 2009

FINANCIAL STATEMENT
Presented to meeting on 19th November 2008
Current Account
(Payments)/Receipts since last meeting :
17/09/2008	Tr BPA to c/a	800.00
25/10/2008	CPRE Membership	(28.00)
17/09/2008	Postage	(1.89)
17/09/2008	Microsoft - MS Office 2007 upgrade	(17.31)
17/09/2008	Extra RAM to cope with above	(19.99)
17/09/2008	J Ellis - repairs to play equipment	(543.00)
17/09/2008	Ian Smith grass cutting	(194.48)
17/09/2008	Ian Smith grass cutting	(194.48)
17/09/2008	Mazars - External Audit fee	(158.62)
25/09/2008	Precept	5,215.00
09/10/2008	Tr c/a to BPA	(5,000.00)
10/10/2008	Recycling centre income	400.00
11/10/2008	Tr BPA to c/a	1,200.00
06/10/2008	Norfolk County Services - Grass Cutting	(550.25)
06/10/2008	Ian Smith grass cutting	(474.72)
30/09/2008	Ian Nelson Salary	(807.68)
15/09/2008	MHB Services Ltd - Streetlight Maint	(12.11)
22/09/2008	Barclays - bank charge re storage	(1.00)
29/10/2008	Eon - Streetlight electricity	(23.21)
31/10/2008	MHB Services Ltd - Streetlight Maint	(12.11)
		(423.85)
Closing Balance		235.52
Business Premium Account
(Payments)/Receipts since last meeting :
17/09/2008	Tr BPA to c/a	(800.00)
15/09/2008	Interest BPA	1.17
09/10/2008	Tr c/a to BPA	5,000.00
01/10/2008	Interest IAS	9.17
11/10/2008	Tr BPA to c/a	(1,200.00)
06/10/2008	Interest NSIB	47.42
31/10/2008	Interest IAS	23.79
05/11/2008	Interest NSIB	46.94
		3,128.49
Closing Balance		9,554.63