Minutes of the Parish Council meeting held on Wednesday 16^th July 2008 at 7.30pm in The Nelson Suite of the Village Hall.
	ACTION
Present Chairman Geoffrey Moulton, Vice Chairman David Hook, Liz Allen, Debbie Ashford, Richard Delf, David Pointer (until the end of the football cage item), Hamish Rose, Peter Workman, and Clerk - Ian Nelson.
Members of the public present District Councillor Michael Windridge (until part way through the wind farm item) Mrs Hilary Battye, Mrs Irene Lincoln (both until part way through the wind farm item) County Councillor Stella Rice (until the finish of the wind farm item)
Apologies Apologies were received from Mr Pointer and Mr Workman for being slightly late, both arriving during public participation.
Minutes of the previous meeting The minutes of the meeting on 4^th June 2008 were approved and signed.
Public Participation Mrs Lincoln objected to the planning application submitted by McColl’s due to concern over the danger to pedestrians caused by the limited access. Mrs Battye objected to the planning application submitted by McColl’s due to concern over the danger to pedestrians caused by the limited access; the fact that the proposed bungalow would be on a flood plain and she felt that the conversion of the corrugated tin outbuilding did not qualify as a “barn conversion” Mr Windridge stated that he would be objecting to McColl’s application on behalf of parishioners that had approached him. Mrs Rice distributed various leaflets and a report to councillors. She informed the meeting that NCC had until 28^th September to work out the costings for the proposed single Norfolk + Lowestoft Authority. Consultation documents would also be issued in due course. It was established that the status quo was not an option to be considered but was the default position if all else failed. Mrs Lincoln explained that she had complained regarding lights being left on in the unoccupied Connaught House. Mrs Ashford reported that the lights had since been turned off by Aldridge & Lansdell. Mr Nelson commended his planning application to the meeting and read the favourable comments made by the SNC planning officer in her report following her site visit. He also pointed out that both neighbours had no objections to the proposal.
Wind Farm Mr Moulton and Mrs Ashford declared an interest in the Wind Farm item but remained in the meeting. Mrs Allen declared a pecuniary interest in the Wind farm item and left the meeting. Mr Hook took the chair.
Mr Hook and the clerk had amended the draft in accordance with the above points raised at the meeting held on the 4^th June and emailed the final version to councillors at the time of final submission to SNC. The final submission had also been published on the parish council website. The planning meeting at SNC to hear the application will be at 4.30pm on 5^th August. The parish council will have a 10 minute slot to present its case. After much discussion a plan of action was agreed, Mr Hook and the clerk to implement. It was noted that the planning committee site visit would be on 30^th July and that it was not possible to attend.	ACTION DH/IN
Mrs Allen rejoined the meeting. Mr Moulton re-took the chair.
Planning Applications New application since the last meeting: Mrs J Franks, Beckford House, Bungay Rd, Hempnall - Single storey garden room extension – Recommended approval Mr & Mrs I Nelson, Karinya, Bungay Rd, Hempnall - Erection of conservatory – Recommended approval Mrs. Ashford disclosed an interest in the following application as she worked for the agents selling the property. Martin McColl Ltd, Hempnall Stores, The Street, Hempnall - Conversion and alterations to barn and other outbuildings to form residential accommodation and new bungalow – Recommended by 7 votes to refuse the application (2 abstentions) on the grounds of: the proposed bungalow is on a flood plain; the proposed vehicular access to the site was dangerous for pedestrians; the council did not support back building.	IN IN IN
Policies A policy document had been circulated to councillors prior to the meeting, but due to time constraints it was agreed to carry forward this matter until the Sept main meeting.	DH
Matters arising from previous parish council meetings
No smoking in public places The sign had been erected in the bus shelter.
Ex Councillor recognition The plaque is to be attached to the bench.	RD
Village Hall Car Park Repairs The clerk had supplied a copy of the quote to Mrs Allen. The repairs had been carried out. The final invoice is awaited, which the clerk is to pay and seek the Village Hall contribution.	IN IN
Speed The clerk had written to Mr Chapman.
Nobb’s Lane The clerk had responded to Mrs Cawston and written to NCC. We await NCC, the clerk to monitor.	IN ACTION
Clean Neighbourhoods & Environment Act 2005 The clerk had written to the individual concerned.
South Norfolk Alliance parish rep The clerk had submitted the ballot paper.
Rev’d Conal Mahony’ s Retirement The clerk had arranged the gift and a suitable letter.
Internal Audit The clerk had thanked Mrs. Franks and paid her.
Approval of Annual Accounts to 31/03/08 The Clerk as Responsible Financial Officer and Mr Moulton as Chairman had signed the accounts and the annual return. The later had been submitted to the external auditors.
Insurance renewal The clerk had arranged cover with NU.
Enertrag’s trust fund The clerk had written to Mr Ellis.
Member’s Interests The Clerk had supplied Mr Delf with a form. Mr Delf had completed it.
Betty Chapman commemorative seat Mr Hook had informed Roger Davy of the parish council’s approval and the seat had been installed.
Dog Fouling The Clerk had informed Mrs Florance of the parish council’s approval, purchased the bin, arranged with SNC to have it emptied and arranged with Mrs Allen for its erection FOC. The clerk had also informed Mrs Florance of the parish council’s decision not to fund a webcam.
Safer Neighbourhood Team – Liz Ely Postponed until Sept meeting.	IN
Hugmore Registration We await SNC. The clerk to continue chase.	IN
Hugmore Pond Sale SNC are contacting Mrs Jones to see if she will consider purchasing the pond. The clerk to monitor.	IN
Climbing frame surfaces Mr Ellis to complete this task.	RD
Climbing frame painting Mr. Medlar had painted one slat. Mr. Moulton proposed, Mrs. Ashford seconded and it was unanimously agreed that Mr. Medlar should provide a quote the removal and reinstatement of the slats in addition to their painting as this would allow a more thorough job to be undertaken.	RD
Ex Recycling Centre We still await SNC. The clerk to continue chase.	IN ACTION
Churchyard Risk Assessment Mrs Allen had carried out the risk assessment and stated that all of the gravestones were secure, however, some low tree branches needed pruning so as to avoid them rubbing on gravestones. Mrs Allen to liaise with Ian Smith to have this work undertaken.	LA
SNC play area inspection SNC had carried out the inspection in June. The report highlighted various issues. It was agreed to consider the report in detail at the next meeting.	IN
Alburgh Rd speed limit The clerk had written to NCC to request that the limit be extended to “Peck’s corner” so as to encompass the green houses as well. NCC had responded that the section of Alburgh Road beyond the existing speed limit terminals does not meet the department’s criteria, primarily due to the absence of continuous residential development adjacent to the highway and therefore they would not extend the limit. The clerk to inform Mr Turner.	IN
No dog fouling / no golf” sign Mr Ashford had quoted a price of £86.50 for the production and erection of 3 “no dog fouling / no golf” signs for erection in the playing field area. The clerk to coordinate.	IN
Car park litter bin Mr Delf to liase with Mr Ellis to have it the bin repaired. It was noted that villagers were placing baby waste and dog mess in the bin. The clerk was instructed to liaise with SNC to establish how much would cost to have them empty litter bins on parish council’s behalf.	RD IN
Visit to Bungay Football Cage Mr Youngman to re-arrange the clerk to inform councillors.	IN
Correspondence Information Packs The items placed in the information pack envelope circulated to all Councillors on 16^th July 2008 were: CPRE leaflets CPRE annual report 2007 Fieldwork magazine June 2008 Norfolk Link issue 166 NCAP&TC annual report 2007/8 Countryside Voice magazine summer 2008 Clerks & Councils Direct July 2008 Saffron News Summer issue No further matters were raised form the above.
Items given directly to Councillors or representatives since the last main meeting were: Inspire East e-newsletter May 2008 Memorial Headstone Inspection to Mrs Allen Consultation on removal of BT phone boxes South Norfolk Housing Forum Parish Crime Statistics for May 2008 Joint Conference SLCC/NCAPTC Norfolk Matters Summer 2008 Community Development Network gathering invitation Tas Valley SNAP Meeting - 9 July 2008 invitation SNA Annual conference invitation. – GM only NPFA AGM invitation South Norfolk Design Awards 2008 Inspire East Newsletter - June 2008 Long Stratton Area Safer Neighbourhood Action Panel meeting notice Local Government Review Result Parish Crime Statistics - June 2008 Boundary Committee Review - Presentation of Draft Proposal No further matters were raised form the above.	ACTION
Items placed directly onto the parish notice boards were: Notice/Agenda for 4^th June meeting. Notice/Agenda for 16^th July meeting. Consultation on removal of BT phone boxes poster SN Festivals Poster Free support for voluntary and community groups poster Protection of Vulnerable Adults Tas Valley SNAP Meeting - 9 July 2008 invitation Green Man Woodland Event Poster Composting poster SNC Caistor Roman Town Family Day poster SNC Alison in Wonderland Day poster Updated Mobile Police Timetable No further matters were raised form the above.
Website To date there have been 6556 hits on the site. Added Parish Council draft minutes of 21^st May 2008. Made Parish Council minutes of 16^th April 2008 final. Made Parish Council minutes of 21^st May final. Added Parish Meeting draft minutes of 4^th June 2008. Added Notice/Agenda for 4^th June 2008 parish council meeting. Added Notice/Agenda for 16^th July 2008 parish council meeting. Update organisation/Links page HPC response to Enertrag’s planning application No further matters were raised from the above.
Disclosed at Meeting Correspondence read out by the clerk at the meeting not covered elsewhere was as follows:
Public Telephone Removal The public call box near the village sign is one of many boxes that BT proposes to remove. The consultation period expires on 6^th September. The clerk had erected a poster to this effect. Mr Delf proposed, Mr Rose seconded and it was agreed 6 votes to 1 that the clerk should make inquiries as to how much it might cost to purchase the phone box.	IN
Boundary Committee Review It was noted that there would be a presentation of the draft proposal at County Hall, Norwich on the 30th July and at Kings Lynn Town Hall on 4th August, both commencing at 7:30 p.m. Councillors wishing to attend should inform the clerk before the 25th and 30th of July respectively. The clerk to make any bookings required.	ALL IN
Financial Statements Movements since last meeting The clerk presented the financial statement attached to these minutes showing the movements from 22nd May 2008 to 16^th July 2008. The statement was in line with the annual budget Mr Delf proposed, Mrs Ashford seconded and it was unanimously agreed that the statement be approved.	ACTION
Clerk’s Salary Review Mr Delf proposed and Mr Hook seconded and it was unanimously agreed that the clerk’s salary the increased by 4% to reflect the increase in the cost of living, to take effect from. 1^st July 2008, his annual salary review date. The clerk was thanked for his services over the last year.	IN
Playing field Users Association Report Mr Delf reported that there had not been meeting since the last council meeting.
Play Area Report There were no further items to report than those covered above under matters arising.
Summer Newsletter Items suggested for inclusion are: Clean Neighbourhoods & Environment Act 2005 New dog bin Requests to only place litter in the litter bin. The clerk to draft and issue.	IN
Items for next main meeting agenda No further items other than those arising.	IN
Next Meeting The next main meeting will be held on Wednesday 16^th September 2008 at 7.30pm in The Nelson Suite of the Village Hall. Mr Rose offered his apologies.
There being no further business, the meeting was closed at 10.05 pm
Signed ____________________________________________Date 16^th September 2008

FINANCIAL STATEMENT
Presented to meeting on 16th July 2008
Current Account
(Payments)/Receipts since last meeting :
23/05/2008	Tr BPA to c/a	1,200.00
23/05/2008	Larking Gowen - poster copy charges	(30.00)
23/05/2008	M&JF Ltd - Internal Audit fees	(58.75)
23/05/2008	John Ellis - table/seat installation	(85.00)
23/05/2008	Spark & Kingsley Land reg fees	(26.00)
23/05/2008	Ian Smith grass and tree cutting	(416.72)
23/05/2008	Hempnall Group - Conal's retirement	(100.00)
23/05/2008	Came & Co Insurance	(605.63)
27/05/2008	PUA paid grass cutting contribution	226.44
28/05/2008	Ca internet security & anti-spam	(70.23)
28/05/2008	Ian Nelson postage and envelopes	(15.47)
27/06/2008	Tr BPA to c/a	800.00
27/06/2008	Norfolk County Services - Grass Cutting	(550.25)
27/06/2008	SMP - Visual Intrusion Maps	(128.08)
27/06/2008	Ian Smith grass and tree cutting	(194.48)
27/06/2008	T Shurmer - Photo montages	(20.00)
27/06/2008	SHOWT - Blimp Flights	(100.00)
27/06/2008	I Nelson phone calls qtr to June	(0.80)
27/06/2008	UK2 web space for website	(42.16)
10/07/2008	Eon - Streetlight electricity	(23.21)
30/06/2008	Tr BPA to c/a	800.00
16/06/2008	Barclays - bank charge re storage	(1.00)
30/06/2008	Ian Nelson Salary	(778.52)
		(219.86)
Closing Balance		184.83
Business Premium Account
(Payments)/Receipts since last meeting :
23/05/2008	Tr BPA to c/a	(1,200.00)
02/06/2008	Interest BPA	20.25
05/06/2008	Interest NSIB	49.09
27/06/2008	Tr BPA to c/a	(800.00)
30/06/2008	Tr BPA to c/a	(800.00)
07/07/2008	Interest NSIB	47.42
		(2,683.24)
Closing Balance		8,008.86