Minutes of the Parish Council meeting held on Friday 4^th September 2009 at 7.30pm in The Nelson Suite of the Village Hall.
	ACTION
Present Chairman Geoffrey Moulton, Vice Chairman David Hook, Kevin Cunningham, Richard Delf, Hamish Rose and the Clerk - Ian Nelson.
Members of the public present None.
Apologies Apologies were received from Debbie Ashford, Liz Allen, District Councillor Michael Windridge, David Pointer and Peter Workman.
Minutes of the previous meeting The minutes of the meeting on 8^th July 2009 were approved and signed.
Public Participation None.
Planning Applications New application since the last meeting: Miss Price, 9 Mill Rd, Hempnall - New conservatory – Recommended approval. Ms Paula Wolfe, 1 Pevensey House, The Street, Hempnall - Retrospective application for replacement of timber & plastic covering of passage way – Recommended approval. Ms Paula Wolfe, 1 Pevensey House, The Street, Hempnall - Proposed internal & external alterations to include replacement of windows, insertion of doors, replacement of roof, flue to be lined for wood burning stove, removal of brickwork and insertion of steps – Recommended approval. Mr J Hollis, Springwood, Spring, Hempnall - Retention of two temporary residential units for on-site forestry worker and family – Recommended approval 4 votes for and 1 against.	IN IN IN IN
Applications approved since the last meeting: Mr Tony Garside, Krons Barn Fairstead Lane, Hempnall - Change of vehicle access gates and erection of satellite dish.
Applications refused since the last meeting: Mr W Legood, Town House Farm, Lundy Green, Hempnall - Replace all existing windows and doors with double glazed wood grain plastic.
Claim for public rights over Back Lane Mr Rose is holding the application forms for action. Volunteers for the application so far are ; Janette Franks, Ian Nelson, David Hook, Geoffrey Moulton, Richard Delf. A further 7 volunteers are needed – we await response from the latest newsletter.	HR IN
Tennis court lights Mr Hook declared an interest in this item. The tennis club had written to inform the parish council that it was seeking to improve the lighting on the tennis courts by applying for planning permission to erect one additional light pole with four lamps in the centre of the courts. This is designed to give a more even light and enable the existing lights to be refocused downwards to reduce side flare. Mr Moulton proposed, Mr Delf seconded and it was unanimously agreed (Mr Hook not voting) that the parish council would grant permission for the tennis club to use its land for this purpose. The clerk to inform the tennis club.	ACTION IN
Matters arising from previous parish council meetings
Local Government Review The Clerk had written to restate Hempnall Parish Council’s position.
Internal Audit The Clerk reported that the internal audit for the year ended 31^st March 2009 was completed without adjustment to the figures. The audit report had been signed off by Mrs. Jeannette Franks. The clerk had written to thank Mrs Franks and paid her fee.
Annual Accounts to 31/03/09 These had been signed and submitted to the external auditor, together with the statement of assurance and the internal auditor’s report.
Play Area Sign The clerk had obtained and erected the sign.
Football posts The clerk had written to the football club to ask that the football posts to be moved away from the hedge again and that practice sessions are not held near the tennis courts. He had also discussed the matter with Mr Youngman.
Summer Newsletter The clerk had drafted and issued.
Wild flower seeds Mr Moulton is to arrange for planting of such seeds in the old churchyard.	GM
Public Telephone Removal The clerk had chased up BT and was required to re-register interest due to a BT system error. He had also submitted a signed contract conditional upon the phone box being returned to a good state of repair at BT’s expense. BT had acknowledged the above and confirmed their agreement. They had confirmed that the kiosk will be painted before the end of October. We now await BT to deal with the electrical connection before finalising the agreement. The clerk to monitor. Mr Delf proposed, Mr Rose seconded and it was unanimously agreed that the kiosk should be left as it stands for the time being but consideration be given to other uses.	IN
Hugmore Registration We await SNC still. As it had now been 4 years since the initial request, the clerk had emailed the District Councillor to assist in expediting this matter as no progress had been made despite numerous reminders. Mr Windridge had made contact with the solicitor and was awaiting a response. The clerk to monitor.	IN
Nobb’s Lane We await NCC. NCC informed the clerk that they had now received the final statements and would be considering these at their next meeting. The clerk to continue to monitor.	ACTION IN
ROSPA ROSPA inspection to be carried out in October 2009.	IN
Back Lane Willow Trees & Fencing Awaiting possible adoption of Back Lane.	IN
Methodist Church Funds The clerk had sought clarification as to the powers of the Hempnall charities regarding their ability to grant funds to the Methodists chapel. The charity had responded that they know of no restrictions relating to religious denominations. The clerk had requested a simple summary of the criteria or remit of the various charities as the charities are such an important part of village life councillors felt they ought to understand them more fully. We await a response.	IN
Moles The clerk had left messages for Mr Jacobs on four separate occasions and had not received a response. A quote had been obtained from Norfolk Wild Game. The Clerk to obtain alternate quotes.	IN
Grass cutting at the Mill Centre The clerk had reviewed the parish council minutes and discovered that the parish council agreed to cut the grass at the Mill Centre at the request of parish councillor Dr Griffiths on 31^st July 1979 Mr Moulton proposed, Mr Delf seconded and it was unanimously agreed that the status quo will be maintained for the time being as the cost benefited the village as a whole.
Footpath off Alburgh Rd Mr Rose reported that the path had not been cut. Mr Moulton proposed, Mr Delf seconded and it was unanimously agreed that action would be taken next year if the situation was not rectified.
Playing Field sign Mr Delf is to erected the sign. The signs have been made but the posts are awaited.	RD
Correspondence Information Packs The items placed in the information pack envelope circulated to all Councillors on 4^th September 2009 were: CPRE Campaign Bulletin NPFA The Playing Field Summer 2009 CPRE Fieldwork magazine Gypsy & Traveller Development Plan Reg 27 Clerks and Councils Direct issue 65 NALC annual report 2008/9 Norfolk Link issue 172 No further matters were raised form the above.
Items given directly to Councillors or representatives since the last main meeting were: Southwatch 'Justice Seen, Justice Done' HomeWatch Face To Face Survey Inspire East Newsletter - July 2009 Green Buildings in Norfolk Voice and Echo Tools Training, 3 September 2009 Southwatch notice 30 Jul 0905 S41 Southwatch notice 30 Jul 0853 S41 To your Chairman Invite to Young People of the Year in Norfolk and Suffolk – GM only Inspire East - Exchange Visit to South Cambridgeshire, 7th September 2009 Inspire East - Community Empowerment - Tools Training: 19th August 2009 South Norfolk Design Awards 2009 Car-Share Norfolk for your Parish Queen’s Birthday Honours 2010 South Norfolk Gypsy and Traveller DPD - outcome of Reg 25 consultation Gambling Act 2005 - Draft Policy Consultation - South Norfolk Council Parish Crime Statistics for July 2009 East of England Plan > 2031 - Public Consultation NALC Leadership Academy - Warwick University - 15-18 September 2009 initiative from the Energy SavIng Trust - The Green Communities Programme Sustainable Communities training Various Southwatch emails Parish news from the Rural Services Network Welcome to the Inspire East Newsletter August 2009 Community Development Network gathering 15th October 2009 More Powers to Parish and Town Councils: Including Local Councils in the Sustainable Communities Act - YOUR HELP NEEDED! Member Training - 10 September 2009 Notice/Agenda for 4^th September 2009 meeting. Face to Face survey results Help shape your own rural manifesto Norfolk Minerals & Waste Site Allocations DPD - forthcoming public consultation FAQ document. No further matters were raised form the above.	ACTION
Items placed directly onto the parish notice boards were: Notice/Agenda for 4^th September 2009 meeting. CPRE Autumn Supper Notice of appointment date for the exercise of electors’ rights re accounts for the year ended 31/03/09 Summer Newsletter Young people of the year poster No further matters were raised form the above.
Website To date there have been 8001 hits on the site. Made Parish Meeting minutes of 20^th May 2009 final. Added Parish Council draft minutes of 8^th July 2009. Added Notice/Agenda for 4^th September 2009 meeting. Added Summer Newsletter No further matters were raised from the above.
Financial Statements Movements since last meeting The clerk presented the financial statement attached to these minutes showing the movements from 9^th July to 4^th September 2009. The statement was in line with the annual budget. Mr Delf proposed, Mr Rose seconded and it was unanimously agreed that the statement be approved.	ACTION
Playing field Users Association Report Mr Delf reported that a meeting had taken place but there was nothing to report.
Play Area Report It was agreed to await the ROSPA report.
Access to Playing Field Yet again there had been a car skidding all over the playing field and football pitch causing considerable damage. All incidents have been reported to the police but the problem persists. The police have written to suggest that it would be beneficial if the metal gate was to be locked during the times that the hall is not in use and if a new form of gate or fence panel could be erected between the gate and the wall, which would also prevent motorcycles from getting access to the field. Mr Moulton proposed, Mr Delf seconded and it was unanimously agreed that the matter should be referred to the village hall committee for comment and a suggestion made that a fence between field and the hall be erected and the vehicle access gate moved to this fence from its present position.	IN
Items for next main meeting agenda Dates of 2010 meetings - to be planned with SNC planning meeting dates in mind. Change of use of Queens Head Precept 2010/11	IN HR IN
Wind Turbines Mr Hook reported progress made by JAWG re the inquiry commencing 22 September 2009.
There being no further business, the meeting was closed at 8.59pm
Signed ____________________________________________Date 18^th November 2009

Presented to meeting on 4th September 2009
Current Account
(Payments)/Receipts since last meeting :
30/06/2009	Transfer BPA to C/a	850.00
30/06/2009	Ian Nelson Salary	(807.68)
14/07/2009	Transfer BPA to C/a	2,700.00
14/07/2009	Tina Douglass - JAWG Counsil	(2,300.00)
14/07/2009	Ian Smith Grass cutting	(244.20)
30/06/2009	bank charges	(1.50)
15/06/2009	MHB Services Ltd - May	(12.11)
15/06/2009	E-on Streetlight Electricity	(11.60)
15/07/2009	MHB Services Ltd - June	(12.11)
15/07/2009	E-on Streetlight Electricity	(11.60)
27/07/2009	ICO Data Protection Act annual fee	(35.00)
		0.00
27/07/2009	Larking Gowen - JAWG printing	(115.23)
29/07/2009	Stamps	(6.68)
29/07/2009	JAWG maps/copying/photos	(150.24)
30/07/2009	JAWG donations	550.00
31/07/2009	MHB Services Ltd - July	(11.86)
06/08/2009	JAWG donations	150.00
07/08/2009	JAWG donations	250.00
31/08/2009	MHB Services Ltd - Aug	(11.86)
17/08/2009	E-on Streetlight Electricity	(11.60)
17/08/2009	JAWG donations	125.00
20/08/2009	JAWG donations	100.00
23/08/2009	Transfer BPA to C/a	3,000.00
23/08/2009	Ian Smith Grass cutting	(244.20)
23/08/2009	G M Douglass - JAWG Councel	(3,450.00)
01/09/2009	J Franks - Internal audit	(50.00)
		237.53
Closing Balance		591.39
Business Premium Account
(Payments)/Receipts since last meeting :
30/06/2009	Transfer BPA to C/a	(850.00)
30/06/2009	Interest BPA	0.41
31/05/2009	Interest BPA	0.36
14/07/2009	Transfer BPA to C/a	(2,700.00)
15/07/2009	Interest BPA	0.31
15/07/2009	Interest BPA	0.18
23/08/2009	Transfer BPA to C/a	(3,000.00)
		(6,548.74)
Closing Balance		3,227.21